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Conference Travel Grants

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The Graduate Student Knowledgebase offers Conference Travel Grants designed to recognize student achievement and to foster ongoing student research at the highest levels. Designed to support travel expenses for graduate students to attend and present their research at an academic conferences, this travel grant is accepting applications year-round. A member of the Graduate Student Knowledgebase is eligible to apply once per year. This program is funded by the Assyrian Studies Association.

Updated: December 2022

Fiscal Year 2023 Applications Are Open

Travel Grants support domestic and international travel to conferences in addition to virtual conferences and meetings of recognized scholarly conferences for the purpose of presenting results of original research. Before applying, check the eligibility section below.

Graduate Student Knowledgebase members may apply and be awarded up to one conference travel grant per fiscal year (July 1 through June 30). Applications must be received by September 31, 2023 (no exceptions):

domestic (United States, Canada, and Mexico) up to $250
international up to $450

To avoid processing delays, please review the Conference Travel Grant Guidelines before submitting an application.

Conference Travel Grant Form

Submit Completed Conference Travel Grant Form directly to info@assyrianstudiesassociation.org

Graduate Student Knowledgebase member.
Graduate student enrolled in either a master's, doctoral, medical, or law program.
Must be in good standing within your program.
Present your own original work (as a poster or talk) at the conference you are applying for travel funding.
Proof of acceptance to the conference (email invitation mentioning your acceptance and presentation).

Expenses may include:

Airfare
Transportation
Lodging (at a commercial venue; no stays at someone’s home)
Conference/Workshop registration and fees (which may include meals for participants)
Poster printing
Meals during trip (itemized receipts only, no alcohol reimbursing, no groceries).

Expenses May Not Include:

Computer or other electronics or equipment (e.g., MP3 player, camera)
Transcription services
Dissertation editing
Tuition and/or fees for credit-bearing courses
Recreation/social events
Incidentals during trip
Supplies, materials & other costs associated with the research or professional development activity (e.g., software, flash drive, etc.)
Payment to participants or research study subjects

Frequently Asked Questions

Can I submit eligible expenses for the Conference Travel Grant in advance, before my trip occurs?

Airfare and conference registration expenses can be reimbursed 2-3 weeks before departure. All other expenses must be submitted with required receipts within 45 days of completing travel.

I am applying for a reimbursement through the Conference Travel Grant. My travel may include a stop to visit family or friends or for other personal purposes. Given this, which portion of my travel would be covered?

Only the portion(s) that directly pertain to conference, research and/or professional development activities.

Does the Graduate Student Knowledgebase accept photocopies of receipts as supplemental documents for the Conference Travel Grant reimbursement request?

Yes. Receipts must show itemized charges. Mileage requests must be accompanied by mileage calculation documentation (Google Maps, etc.).

May a graduate student who is on a Leave of Absence or who withdrew during the quarter they attended the conference receive reimbursement from the Doctoral Travel Grant?

No, a student must be registered and within good standing in their program.

Does the Graduate Student Knowledgebase reimburse the student directly for approved Conference Travel Grants?

Yes.

Important Information

Travel During COVID-19 Pandemic

Please refer to the resources below for information regarding traveling during the COVID-19 pandemic:

U.S. Centers for Disease Control and Prevention (CDC): Visit the CDC website to learn more about COVID-19 symptoms, steps to protect yourself and other resources.
U.S. Department of State: Visit the Bureau of Consular Affairs website for all guidance regarding travel and restrictions and upcoming guidance related to COVID-19 for exchange visitors.
U.S. Department of Homeland Security (DHS): Visit DHS.gov/coronavirus to learn about arrival restrictions and where flights from specified countries are being redirected to due to COVID-19.

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